01.03.09 TAC Meeting Notes

[KileyHAZ]

You will find below the TAC meeting notes from the TAC meeting held on 01.03.09 and listed here:
viewtopic.php?f=20&t=220

NOTES:
Form letter/presentation for new venue pitches: Discussion was held on this matter. Group consensus was that to many variables are in play to write a 'one size fits all' letter. Decision was made to create TAC letterhead and introduction paragraph stating who we are as a template for individualized correspondence. Seedy is tasked with creating the letterhead and Boomer is task with creating the introduction paragraph. Once completed Kiley will find web space to host the finished product on.

TAC PO Box: Discussion was held on this matter and the board decided that a TAC PO Box was a use of funds that we did not wish to undertake. As a interim solution Kiley has volunteered to allow the use his home address for the organization mailing address. Kiley to update site information.

TAC Business Cards/Flyers: Seedy presented business cards complete with art at this meeting. Based on that design we will create a new back ground of player photos and run a minor printing run. Beans has agreed to ask his brother to donate time to take staged photos for the backdrop of the cards, date TBD once his commitment is secured. Once new art is handed off to Seedy 50 cards will be printed and original artwork saved to the website for future runs.

AO Search: Due to our current connections with the forest service for the use of SRBG we have been able to secure 2 new forest service venues in the Safford District 2 hours east of Tucson. Kiley will create new directions posts for the sites once adequate scouting and photos are taken. Additional AOs are always being researched and anyone's input is welcome.

Pistol FPS rules: FPS rules for pistols are to be broken out to hot and cold readings. A task force has been assigned to get average readings at a hot and cold threshold and to provide that data for consideration in that fps limits discussion. Task force members are Bio and Beans.

Sergeant at Arms: Ben was voted in as the new Sergeant at Arms to replace Cipherblue who is currently serving in Japan. Kiley to update ranks and permissions.
DONE

ByLaws Discussion: Discussion was held on alternate amendments to the TAC bylaws to allow for a more even distribution of board seats among teams due to the high concentration of DH team members currently holding board seats. The final consensus of that discussion is that no one at this meeting was willing to support an amendment to the bylaws that will force or allow someone not actively participating in the organization to have a board seat. Course of action called for by the attendees was that we should create a discussion in the general discussion area asking for player and member feed back on how we can more evenly distribute power among teams without diluting the overall sense of dedication to the sport the collective board shares. Kiley to start that discussion.
DONE viewtopic.php?f=12&t=339

Sniper FPS rules amendment: When posting the current sniper fps rules Kiley made a mistake in the joules conversion. During the meeting Kiley shared this and also shared the other rule variants used by large operations such as lion claws and combat challenge. A new sniper fps rule set was discussed and voted in, this rule set matches lion claws rule set as far as maximum allowed fps. The rule set is as follows:
*Sniper Rifle MAX fps-460 w/ .36 (3.54j which equates to 617 with /.20)
*A sniper file MUST be bolt action or have selector switches mechanically disabled/removed (must not be able to get into full auto during game, chrono marshals will check weapon to ensure compliance)
*Minimum engagement distance is now 75 feet and will be aggressively enforced for those with rifles near limits
Kiley is on tap to amend current rules verbiage to include the above.

Donations: Discussion was held on donation practices and group consensus was that all future donations should be done in such a manner that the donation is recognized the the person or organization and is not anonymous. No one has the action item to follow up on with this note.
NO ACTION NEEDED